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202 - School Board Officers
INDEPENDENT SCHOOL DISTRICT 761
OWATONNA, MINNESOTA
 
 
Adopted:  August 26, 2003
Revised:  October 24, 2022
 

 
202 SCHOOL BOARD OFFICERS

 
I.  PURPOSE
 
School board officers are charged with the duty of carrying out the responsibilities entrusted to them for the care, management, and control of the public schools of the school district.  The purpose of this policy is to delineate those responsibilities.
 
II.  GENERAL STATEMENT OF POLICY
 
A.  The school board shall meet annually and organize by selecting a chair, a vice chair, a clerk, a treasurer and such other officers as determined by the school board.  
 
B.  The school board shall appoint a superintendent who shall be an ex officio, nonvoting member of the school board.
 
III.  ORGANIZATION
 
The school board shall meet annually on the first Monday in January, or as soon thereafter as practicable, and organize by selecting a chair, a vice chair, a clerk, a treasurer, and such other officers as determined by the school board.  These officers shall hold office for one year and until their successors are elected and qualify.
 
A. The school board by resolution may combine the duties of the offices of clerk and treasurer in a single person in the office of business affairs.
 
IV.  OFFICER’S RESPONSIBILITIES
 
A.  Chair.
  1. The chair, when present, shall preside at all meetings of the school board, countersign all orders upon the treasurer for claims allowed by the school board, signs documents when required, represent the school district in all actions and perform all duties a chair usually performs.
B.  Vice Chair
  1. In the absence of the chair, the vice-chair shall have the powers and perform the duties of the chair.
 
C.  Treasurer.
  1. The treasurer shall deposit the funds of the school district in the official depository.
  2. The treasurer shall make all reports which may be called for by the school board and perform all duties a treasurer usually performs.
  3. In the event there are insufficient funds on hand to pay valid orders presented to the treasurer, the treasurer shall receive, endorse, and process the orders in accordance with Minn. Stat. § 123B.12.
  4. The Director of Operations or Controller shall perform duties required of the treasurer.
 
D.  Clerk.
  1. In the absence of, or upon disqualification of, the chair and the vice chair, the clerk shall have the powers and perform the duties of the chair.
  2. The clerk shall sign such documents on behalf of the board as may require the clerk’s signature.
  3. The clerk shall draw and sign all orders upon the treasurer for the payment of money for bills allowed by the school board for salaries of officers and for teachers’ wages and all claims, to be countersigned by the chair.
  4. The clerk shall perform such duties as required by the Minnesota Election Law or other applicable laws relating to the conduct of elections.
  5. The school board administrative assistant shall perform duties required of the clerk as assigned.
 
E.  Superintendent.
  1. The superintendent shall be an ex officio, nonvoting member of the school board.
  2. The superintendent shall perform the following:
a.  visit and supervise the schools in the school district, report and make recommendations about their condition when advisable or on request by the school board;
 
b.  recommend to the school board employment and dismissal of teachers;
 
c.  annually evaluate each school principal assigned responsibility for supervising a school building within the district;
 
d.  superintend school grading practices and examinations for promotions;
 
e.  make reports required by the commissioner; and
 
f.  perform other duties prescribed by the school board.

 
Legal References:
Minn. Stat. 123B.12 (Finance)
Minn. Stat. 123B.14 (Officers)
Minn. Stat. 123B.143 (Superintendent)
Minn. Stat. 126C.17 (Referendum Revenue)
Minn. Stat. Ch. 205A (School District Elections)
 
Cross References:
Policy 201 (Legal Status of the School Board)
Policy 203 (Operation of the School Board-Governing Rules)